This article covers order number generation within Stock&Buy.
A sale or purchase order number is a unique alphanumeric code assigned to a sale or purchase document as a formal agreement between you and your customer / supplier to sell / buy a product or service. The generation of a valid order number is the beginning of an agreement and serves as a reference point for both buyers and sellers. The order number uniquely identifies the order document and all related transactions.
The format of any order numbers is usually established governed by an organizational process or asset, consistent with the tools used to implement the backbone buying / purchasing system. The simplest order number format is an integer, in which each successive new order has a number that is one value higher than the last previously issued purchase order. This is the layout of purchase order form books, and it is usually the default process of most electronic software systems. In many companies, an order number is required for all services or merchandise ordered.
Order numbers in Stock&Buy
When an order is created within Stock&Buy, an identifier of type integer is automatically created and assigned to it. This number is used across the system to uniquely identify the order and its related transactions. This number can be viewed in the address bar of your browser when you open an existing order.
While such a numbering scheme helps you uniquely identify orders within Stock&Buy, we highly recommend that you do not rely on it as it is not sequential and the format might change at any time.
When you create a new order, a negative reference number will be assigned. The reference number will change to a positive value when you save the order.
To change an order reference number:
- Open the sale / purchase order details you would like to change
- Click on the Reference number
- A pop up dialog will open
- Enter the order reference number
The Enterprise plan comes with a neat feature where the system automatically computes a sequential order reference numbers following a predefined scheme in the form of PREFIX INTEGER SUFFIX. In this format, Prefix and suffix are alphanumeric codes and Integer is a counter which automatically increases by 1 every time a new order is created.
To configure these options:
- Under the Account page
- Click on Branding and Customization
- Enter your settings to automatically compute sale and purchase order reference numbers